Frequently asked questions
Common questions from nonprofit leaders about controller-level support, grant tracking, audit preparation, and when fractional CFO leadership makes sense.
A virtual controller oversees day-to-day accounting: the month-end close, reconciliations, financial reporting, and internal controls. They ensure the numbers are accurate, timely, and audit-ready, and that policies are followed, giving leadership dependable information without an in-house controller hire.
A bookkeeper records transactions and keeps the ledger current day to day. A virtual controller sits above that work, reviewing and reconciling the books, owning the close, designing internal controls, and producing statements you can trust.
When accurate books stop being enough on their own: the close is slipping, reports are late or inconsistent, grant reporting is getting harder, or an audit is on the horizon.
Restricted funds are tracked by tagging revenue and expenses to each grant, so you can report exactly how funds were used and what remains. This includes grant budgets, release of restrictions as conditions are met, and reporting aligned to each funder’s requirements, protecting funding relationships and audit-readiness.
Audit preparation starts with clean, reconciled books and complete supporting schedules for cash, receivables, payables, net assets, and grants. We assemble the auditor’s prepared-by-client (PBC) list, document key processes and controls, and resolve open items before fieldwork — shortening the audit and reducing adjustments.
A fractional CFO provides part-time, executive-level financial leadership, including forecasting, cash-flow planning, budgeting across programs, grant and funding strategy, and board and funder reporting. It’s the right step once your organization has outgrown controller-level support and needs strategic financial decision-making, without a full-time executive salary.
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Based in Philadelphia, serving nonprofits across the Tri-State area (NJ, NY, CT) and the DMV (DC, MD, VA), and remotely nationwide.